Lettre-type - Demande de renseignements à un hôtel

Dear [Mr or Mrs or Sirs], Our company holds its annual managers' meeting in [lieu] from [date] to [date] inclusive, and we are looking for a hotel which can put at our disposal accommodation and conference facilities during this period. There will be thirty persons and we shall need twenty single rooms and five double with full board these four days. Concerning the meetings, we need a room equipped with tables and, if possible, a screen. It should be available during all our stay. We shall bring with us our projector and sound equipment. We thank you to let us know as soon as possible if you could provide us with these accommodations and facilities at the aforesaid dates, and send us your tariffs and a leaflet of your hotel. We would appreciate a discount for a block booking and are ready to stay at [nom de l'hôtel] each time we have a meeting in [lieu] if we are satisfied of your service. We look forward to hearing from you. Yours sincerely [votre nom] [votre fonction]